Invoicing and Settlements Specialist

In-House Invoicing and Settlements Specialist Job Description

*This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required by the employee. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time due to reasonable accommodations or other reasons.

Essential Duties and Responsibilities

  • Work closely with the InHouse Proposals and Logistics departments to get accurate accrual, invoicing and settlement details and support
  • Prepare accruals and closing journal entries for courses
  • Review job reports for upcoming “on location” invoices/settlements for missing posted Instructor expense reports and email a reminder if needed
  • Prepare InHouse course invoices for manager’s review and approval
  • Email approved invoices to customers or upload them into various customer payment portals
  • Audit income and expenses of courses after payment is received; prepare course settlements and payment vouchers for the instruction group (determine how much to pay them based on income and expenses of course which is then sent to manager for review and approval)
  • Maintain excel course budget worksheets with course and settlement details
  • Close canceled jobs
  • Collections for unpaid or partial paid invoices
  • Year-end analysis and adjusting entries for open jobs

Knowledge, Skills, and Abilities

  • Intermediate knowledge of Excel, Word and Outlook
  • Strong attention to detail
  • Good writing and communication skills
  • Understanding of general ledger accounting
  • Ability to process work accurately and timely and work to deadlines
  • Understanding of intercompany entries between multiple databases

Education and Experience


  • High school diploma
  • Minimum of 3 years accounting/finance experience
  • Minimum of 3 years of Journal Entry experience


  • Intercompany Journal Enty experience
  • Experience in working in multi databases

Physical Demands

  • Occasionally may lift between 5-25 pounds.
  • Ability to sit for extended periods.

Work Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet. The work environment is primarily indoors. The position does not typically travel.



Apply for this position

Send resume through button below